How to Set Up An Emergency Text Alert System

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An emergency text alert system for your business or organization can go a long way in preventing dangerous situations and keeping team members informed.

As hard as we try to prevent emergencies, they still happen. And when they do, it’s best to be as prepared as possible. Efficient, quick, communication is the key to navigating emergency situations safely. An emergency text alert system can help you instantly get in touch with as many people as possible when you need to share urgent information.

What Is An Emergency Text Alert System?

An emergency text alert system is a piece of software that allows you to send mass SMS texts to large groups of people at once. Businesses, schools and other organizations use text alert systems to send critical alerts to employees, students, and members. Why? Because nearly everyone has a cell phone.

According to the Pew Research Center, 95% of Americans own a cell phone of some kind. In a dangerous or time-sensitive situation, the last thing you want to worry about is your message not being received. With a text alert system, your contacts do not have to install any special apps. Texts reach everyone, everytime—no matter what device they have.

Who Can Use Emergency Text Alerts?

If you have a group of people who you may need to communicate with quickly, then an emergency text alert system is for you. Here are a few specific roles that may benefit from this type of software:

HR Managers
Text alerts can be used to communicate with employees, staff, and remote teams. Send important updates that need immediate attention to your entire workforce at once. Don’t let another team member miss the insurance enrollment period again!

Safety & Facility Managers
Inform a specific building or an entire campus about critical incidents by sending out an emergency text alert. Warn off-site teams about possible risks or keep on-site staff aware of hazards.

School Administrators
Student safety is of the utmost importance. With a text alert system, you can let students, parents, and teachers know about urgent situations such as severe weather, lockdowns, or building evacuations.

Sports Team Coaches
Few things are worse than showing up at the field only to find out that the game was cancelled. Use an emergency text alert system to inform team members about game cancellations or schedule changes.

3 Tips for Implementing Your Emergency Text Alert System

You’ve sold your team on the benefits of a text alert system and signed up for an account with SimpleTexting (or another text alert provider). Now what?

1. Get as many people as possible to opt-in
The main benefit of a text alert system is that it can reach everyone at once. However, this is only the case if everyone you need to text has opted-in to receive alerts. If you already have your organization’ members’ phone numbers and permission to text them, you can import their info directly to our platform. If not, you can encourage people to sign up for alerts using either a keyword or sign-up form on your website.

2. Define when you will use it
Make sure you and your team are clear on what constitutes an alert-worthy emergency. For an IT department, it may be a network outage. For a sports team, it may be inclement weather. Not all emergency alerts have to be dire, but it is important to define what you’ll use your system for beforehand. This will make people take your messages seriously, and prevent unwanted or unnecessary messages.

3. Test your system periodically
It’s always a good idea to send an emergency alert test every so often. Not too often, though! Too many tests may become a disturbance and cause people to opt-out of alerts. Once or twice per year is enough to make sure everyone’s phone numbers are entered properly and to clean your subscriber list of people who may have left your organization.

How to Send An Emergency Text Alert

Once you have your emergency text alert system up and running, it’s important to make sure anyone who may need to use it is properly trained in how to send out an alert. Luckily, it’s extremely easy and only takes a minute. Here’s how to send an emergency text alert using SimpleTexting:

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