How To Write a Thank You Message for Attending an Event (With 7 Examples)

When planning an event, chances are you focus the bulk of your energy on pre-event communication. You spend time crafting the perfect invitation and event reminders. 

But afterward, do you send a thank you message to your attendees?

Showing sincere appreciation is one of the easiest ways to build relationships. It’s a simple gesture that can help your event stand out since few people take the time to send them.

In this article we’ll show you how to be purposeful and personal when sending your post-event thank you. 

TABLE OF CONTENTS

• Post Event Thank You Message Templates
• How to Send Your Event Thank You Message

Post-event thank you message templates

Before we share with you the actual templates, here are a few best practices for your thank you message:

• Keep it short. There’s no need to make your thank you note the length of War and Peace.
• Include a call to action. This is optional, but you could ask attendees to share pictures from the event, give feedback, leave a review, or follow you on social media. The main idea is to keep ’em engaged!
• Be genuine and speak in your brand voice. Keep it conversational and warm.
• Add a visual element, like a picture from the event, if the medium supports it.
• Personalize it. Use their name and what their attendance meant to you, if possible.

Now that you have an idea of what a good thank you message for attending an event looks like, let’s check out some templates you can use.

For template placeholders like [EVENT NAME] or [ATTENDEE NAME], replace them with your actual event title and guest names. For instance, if your event was a charity gala, you might use “Hope for All Gala.” This ensures your messages sound personal and genuinely tailored to each attendee.

You can copy and paste these customizable templates into an email or text message and send them after your event.

• “Thank you for attending our [EVENT NAME]! Your participation and support mean the world to us. We hope that you enjoyed the event and found it valuable. If you have any images from the night, please share on social media and tag us to win free tickets to our next [EVENT NAME]. We appreciate your time and hope to see you at future events.”
• “We would like to express our sincere gratitude for attending our event. Your presence and engagement helped to make it a success. If you found it informative and enjoyable, please leave a review here [LINK]. Thank you for being a part of it!”
• “Thank you for attending [EVENT NAME] and for sharing your valuable insights and feedback. We appreciate your contributions and hope that you found the event to be a valuable learning experience. Your support means a lot to us!”
• “Hi [ATTENDEE NAME], we want to extend a heartfelt thank you for attending our event. Your presence and participation helped to make it a memorable and engaging experience. We hope that you gained valuable insights and connections from the event. If you have any feedback, Please share it here: [LINK]. We look forward to seeing you again soon.”
• “Thank you for joining us at our event [NAME]! Your time and attention are truly appreciated. We hope that you found the event informative and enjoyable, and that you were able to connect with others in our community. We value your support and look forward to seeing you at future events.”
• “[ATTENDEE NAME], it was great to see you at [EVENT NAME]. Thank you for your enthusiastic participation! We couldn’t have had such a fantastic time without you.”
• “Thank you for joining us at [EVENT NAME]. Your support was truly appreciated, and we were thrilled to have you. Thanks again for making it so special.”

What is something nice to say in a post-event thank you card?

You can write a simple line like, “Thank you for making the event so memorable. Your energy and support truly stood out.” Personalize it with a short anecdote or compliment that reflects their involvement.

How to send your event thank you message

The quickest way to send your event thank you message is to choose the communications channel your audience checks most frequently. If your attendees are active on social media, a quick post or direct message could be ideal, while an email or text works best for others. Tailor your approach to make sure they actually see and appreciate your note.

1. Handwritten thank you notes

Personalized thank-you notes are a lost art. They help you stand out amid crowded email and Facebook inboxes. Writing a thank you message by hand shows extra care and makes your appreciation memorable.

If you’re concerned about time, you can use a service like Postable to send out thank you notes on your behalf.

2. An SMS thank you note

Texting a quick “thank you” is the best route for reaching customers on the devices they use the most. For event businesses, using a mass texting service is an easy way to send out all your thank yous at once.

All you’ll need to do is set up a campaign (this article on campaigns will show you how) and set up custom fields to personalize your message. Then, just fill in your message body and send or schedule your text.

The best part is that event text messaging can be used to ​​send reminders and communicate with attendees or staff during an event.

3. Personalized thank you video

If you want to take things a step further, try recording a personalized thank you video for your event attendees. The great part of videos is that it’s impossible to fake being personal. Recipients know how much time you’ve really put in.

How do I write a proper thank you note after an event?

Keep it short, genuine, and specific. Mention what made the event meaningful, and express gratitude in a clear, concise way. This helps attendees feel valued without overwhelming them with too much text.

A Thank You For Attending Message Goes a Long Way

There are many ways to thank your event attendees and ensure that they remember your event long after it’s over.

The key is to make them personalized, thoughtful, and above all else, genuine. Building these relationships gives you a leg up when you go to plan your next event.