Blog/Beyond Texting

Interview Invitation Text Message Samples for Recruiters

Here’s how you can send interview invitations via text message, as well as sample SMS for interview invitations you can send right now.

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Texts are an easy and efficient way to connect with candidates. Not only does everyone text, but many job seekers are already employed, so a phone call is not usually the best way to reach them. On the other hand, a text message allows them to be discreet.

SMS is also fast, giving both recruiters and candidates a quick way to reach each other. Speed is key to landing the best, and recruiting text messages can help here. Otherwise, you run the risk of your interview process turning into a black hole.

If you’re not sure how to use SMS to communicate with job candidates, then interview invitation text messages are a low-effort starting point. You can use texts to agree on a date and time, formally extend a job interview invite, or to send an interview reminder.

Here’s how you can send interview invitations via text message, as well as sample SMS for interview invitations you can send right now. We cover:

  1. How to Send an Interview Text Message to Candidates
  2. Sample SMS for Interview Invitation

How to Send an Interview Invitation Text Message to Candidates

Not sending a timely interview invitation to candidates is one of the leading causes of bad candidate experience. Beyond a poor candidate experience, 67% of HR managers missed out on a qualified candidate due to a slow recruiting process. 

Here are the four easy steps it takes to start texting candidates.

1. Sign Up for a SimpleTexting Account

Every SimpleTexting comes with a text-enabled toll-free number. That means you don’t have to worry about texting candidates from your personal phone. You can also text-enable a current business phone number. This allows you to keep messages specific to the recruiting process separate from texts between family members and friends.

If you’re not sure you want to commit to a dedicated text messaging platform, start a 14-day free trial. You can send 50 text messages, receive unlimited incoming SMS messages, gain full access to all our powerful features, and avail of our dedicated support team. 

You can use your trial account to test out the process of sending interview invitation text messages. 

2. Ask for Consent If You Want to Send Text Blasts

If you are sending individual texts to job applicants, then you do not need to ask for consent. However, if you have a list of first-round candidates and you want to text all of them a link to schedule an interview, you need what’s known as “express consent.”

We recommend adding a tick box to online job application forms––directly below the phone number field––that states your candidate agrees to receive text messages. Doing this ensures you respect all relevant regulations when texting multiple candidates at once. 

Plus, asking for consent also ensures that people are ready for your mobile recruiting approach during their job search. 

3. Send Your First Interview Invitation SMS

Here’s how you send your first interview invitation text message: (1) navigate to your inbox from SimpleTexting’s home dashboard. (2) Then click the blue box beside the search bar.  (3) From there, enter your recipient’s phone number, (4) type up your message, and (5) click “Send SMS.”

4. Manage Responses in Your Inbox

You can then use your SimpleTexting inbox to receive replies and answer questions. You can also make notes and set up templates so that you never have to rewrite the same message twice. In this two-minute video, we cover the basics of how it works:

Sample SMS for Interview Invitations

Do you keep interview invitation email templates in a word doc that you copy and paste to send to candidates? You can use our text message templates feature to access interview invitations quickly. Once you’ve copied and pasted the below templates into your SimpleTexting account, you’re all set to go.

1. Agree on Date or Time (No Link)

Today 3:00 PM
Ela, congratulations! We’d like to invite you to Linc’s offices for an in-person interview. Are you available next Tues 1-3pm or Fri 10-12pm?

2. Agree on Date or Time (Include a Link)

Today 2:00 PM
Ela, congratulations! Linc would like to move forward with a 1st round interview. Please use this link to schedule your interview at your earliest availability:

3. In-Person Interview Confirmation

Today 9:00 AM
Hi Ela, we’re looking forward to welcoming to your offices on Mon, 12th at 2pm. In the meantime, let me know if you have any questions. We look forward to meeting you.

4. Reschedule an Interview

Today 10:00 AM
Hi Ela, due to an illness, we need to reschedule tomorrow’s interview. Does Tuesday at 3pm work? Let me know what works for you. Apologies for any inconvenience caused.

5. Send an Interview Reminder

Today 5:15 PM
Hi Ela, we’re excited to meet you tomorrow at 2pm. If you have any questions in the meantime, feel free to reach out. Have a nice evening.

SMS Makes Recruitment Faster and More Convenient

Text messaging is fast, flexible, personable and can help you find those in-high-demand people you’re searching for (and who dislike phone calls). Dip your toe in the water with interview invitation text messages. From there you can use Text to Apply and other text messaging tactics.

If you still have questions about how SMS for recruitment works, give our Text Messaging for Human Resources Guide a read.

Alternatively, our team of SMS marketing experts would love to help. We’re available 7 days a week. Text or call us at (866) 450-4185 or use the chat at the bottom of your screen. Alternatively, schedule a demo or sign up for a 14-day free trial, no credit card required.

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