16 Recruiting Text Message Examples That Speed Up the Hiring Process

In the recruiting industry, text messaging has supplemented or even replaced traditional ways of communicating with candidates. 

While some recruiters and hiring managers are still playing phone tag, you’re getting quick responses from qualified candidates and closing more job postings. 

Because SMS is such a convenient way of communicating, you can use it to:

• Send candidates job descriptions and interview invitations
• Ask follow-up questions about their experience
• Agree on a date and time for an interview
• Formally extend a job interview invitation
• Send the candidate an interview reminder
• Communicate with other recruiters and hiring managers

Keep reading for hiring text message templates and a step-by-step guide to sending them with an SMS platform.

TABLE OF CONTENTS

• Before Contacting a New Job Candidate
• Recruitment Text Message Examples
• How to Send an Interview Invitation Text Message

Before You Contact a New Job Candidate

We know you want to get right to the SMS examples, but there’s an important step to take before you text a job candidate. 

Texting laws require businesses and organizations to obtain express written consent before sending promotional messages. Even though recruiting text messages aren’t inherently promotional, it’s still a good idea to make sure the candidate is comfortable with you reaching out via text. 

Just because they have their number on their resume or social media profile doesn’t necessarily mean it’s okay to text them. 

Make Sure They Want to Hear From You

If you find a candidate’s phone number on their social media profile, reach out on the social media platform and ask them if you can send them more information through text. LinkedIn’s InMail is great for this, since candidates can indicate whether they’re open to new opportunities.

If the candidate lists their number on a job application or job board, they’re most likely open to recruiters contacting them. When in doubt, though, don’t send a message unless it’s clear the candidate wants you to text them about job opportunities. 

Disclaimer: This advice is for informational purposes only and is neither intended as nor should be substituted for consultation with appropriate legal counsel and/or your organization’s regulatory compliance team.

14 Recruitment Text Message Examples

Hiring process texts are easy to send, but you may find yourself stumped on what exactly to say in each message.

Below, we’ll give you some recruitment SMS templates to copy and paste into your SMS platform.

💡 For more recruitment text message ideas, try out our SMS template generator tool!

SMS Templates for Contacting Candidates

Contacting Someone in Your Talent Pool

Hi [first name]! This is [your name] from [your company]. I have a job opening for a [job title], and I think you’d be a good fit. Here’s the job description: [link] Are you interested in learning more about the position?

Following Up After a Career Fair or Networking Event

Hi [first name], it’s [your name] from [your company]. I enjoyed our conversation about your experience at [name of career fair or event] and would like to chat more about the [job title] position. Are you free this week for a call?

Hi [first name], it’s [your name] from [your company]. It was great meeting you at [name of career fair or event]. Are you still interested in the [job title] position? If so, feel free to book some time on my calendar this week for a call: [link to calendar]

Reaching Out to a Referral From a Friend or Colleague

Hello [first name], this is [your name] from [your company]. [Friend or colleague’s name] recommended you for our [job title] position. Here’s the job description: [link] Are you interested in learning more? 

SMS Templates to Schedule an Interview

Checking Availability

[First name], congratulations! [Company name] would like to invite you to their office for an in-person interview. Are you available next Tues 1-3pm or Fri 10am-12pm?

[First name], congratulations! [Company name] would like to invite you to a interview. Are you available next Tues 1-3pm or Fri 10am-12pm?

Send Your Availability Calendar

[First name], congratulations! [Company name] would like to move forward with a interview. Please use this link to schedule your interview at your earliest availability: https://txt.st/VB1x

Reschedule an Interview

Hi [first name], we need to reschedule your interview. Does [time/date] work for you? Apologies for any inconvenience.

SMS Templates for Interview Confirmations, Reminders, and Follow-up

Video Interview Confirmation

Thanks for scheduling your video interview. You’ll be meeting with [name of interviewer and job title]. On the day of your interview, please use this link to join the call at [time]: Let me know if you have any questions!

Phone Interview Confirmation

Thanks for scheduling your phone interview. On the day of your interview, [name of interviewer and job title] will give you a call at [time of interview]. Let me know if you have any questions!

In-Person Interview Confirmation

Thanks for scheduling your interview. You’ll be meeting with [name of interviewer and job title] at [office address]. Let me know if you have any questions!

Interview Reminder Template

Hi [first name], this is a friendly reminder that your interview is tomorrow at [time of interview]. If you have any questions, feel free to reach out. Good luck!

Interview Feedback Templates

Hi [first name], how did the interview go? Are you still interested in the [job title] position?

Text to Apply Message Templates

If you have set up a text-to-apply keyword that automatically texts the application to the candidate, you can use this template for the autoresponder message: 

Thanks for your interest in the [job title] position with [company name]! To get started, please fill out the application here: [link to application]

How to Send an Interview Invitation Text Message to Candidates

Beyond creating a poor candidate experience, 67% of HR managers miss out on qualified candidates due to a slow recruiting process. 

To get your interview invitation text messages and other recuriting texts out quickly, you’ll need an SMS platform that’s easy to use and lets you manage conversations in one dashboard.

Here are the four easy steps it takes to start texting candidates from a business texting platform.

1. Sign Up for a SimpleTexting Account

Every SimpleTexting comes with a text-enabled number. That means you don’t have to worry about texting candidates from your personal phone. 

You can also text-enable a current business phone number. This allows you to keep messages specific to the recruiting process separate from texts between family members and friends.

If you’re not sure that you want to commit to a dedicated text messaging platform, start a 14-day free trial. You can send texts, import contacts, and explore the platform. Plus, we’re here seven days a week to answer any questions you may have about what’s possible with SimpleTexting. 

If you like what you see, you can upgrade and start the process of sending interview invitation text messages. 

3. Send Your First Interview Invitation SMS

Here’s how to send your first interview invitation text message:

1. Navigate to your inbox from SimpleTexting’s home dashboard.
2. Click the blue box beside the search bar.
3. Enter your recipient’s phone number
4. Type up your message (or use one of the templates from this guide)
5. Click “Send SMS.”

4. Manage Responses in Your Inbox

Use your SimpleTexting inbox to manage your conversations with candidates. You can assign messages to other team members, mark conversations as resolved, hit the snooze button if you’re not ready to respond, and filter messages by status.

We recommend using the Templates feature so that you never have to write the same message twice. You can even start by adding the message templates from this guide for easy access.

SMS Makes Recruitment Faster and More Convenient

Text messaging helps you connect with the high-quality candidates you’re searching for — especially the ones who dislike phone calls.

If you still have questions about how SMS for recruitment works, give our Text Messaging for Human Resources Guide and Text Messaging for Recruiting Guide a read.

You can also reach out to our team of SMS marketing experts seven days a week. Text or call us at (866) 450-4185 or use the chat at the bottom of your screen.