How to Send a Fee Reminder SMS to Parents

Reminding parents of school fees is a delicate but necessary part of your school's operations. Here's how you can use SMS to reach parents more effectively.

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To ease the financial hit of private education, most schools offer a variety of payment options to space out paying school fees throughout the year.

With so much to think about already, it’s normal for parents to lose track of what has and hasn’t been paid, and when payments are due.

One of the easiest ways to minimize the number of missed payments is by setting up fee reminders to go out to parents ahead of time.

That’s where your text messaging service can step in.

Why Do You Need a Fee Reminder For Parents?

Effectively managing cash flow is a critical part of your school’s operations. However, late and delayed payments can happen.

Most of the time an overdue payment is accidental, but in the event that things escalate it’s always best as a school to have everything in writing from the get-go. 

Sending out fee reminders a couple of days ahead of payment day is proof that there has been no miscommunication on behalf of the school.

In the majority of situations, it simply takes communication to remedy any late payments, and a fee reminder SMS is a great way to give parents a polite notice ahead of time.

Today 8:00 AM
Your child’s school fees for the first semester are due on 09/01/2021. We look forward to welcoming your child back to our school.

Why Use SMS For Your School Fee Reminders?

Parents expect communication from their child’s school. Whether it’s newsletters, performance updates, or information, schools should be keeping parents informed through the academic year.

Cell phones are the primary communication device across the U.S. With a contact list of parents’ numbers, your school has direct access to the people it needs to be sending fee reminders to.

Phone calls are a more intrusive form of communication, and calls may be screened if a parent doesn’t recognize the number, or if they’re too busy to pick up the phone.

With a 98% open rate, SMS payment reminders are a reliable way of making sure parents don’t forget to pay the due school fees.

An SMS platform like SimpleTexting allows you to manage your inbox from one dashboard. You can set up automated reminders, engage in two-way conversations and send bulk messages. 

SMS Fee Reminder Examples

Money is a delicate subject, so finding the right tone of voice for your fee reminder email is important.

Obviously, we don’t recommend a ‘give me your money’ approach, but you do need to be clear and firm. Especially when following up with late or missed payments.

Here are some templates you can use if you’re struggling to craft your fee reminder text.

Semester Upcoming Payment Fee Reminder 

You can customize your fee reminders with the time and date to ensure payments aren’t missed. 

Add in a reference to the most recent vacation to make your reminder more friendly.

Today 10:20 AM
This is a gentle reminder your child’s school fees for the first semester are due on 01/05/22. We hope you have had a happy holiday period.

General Upcoming Payment Fee Reminder 

If you’re looking to save time with a recurring payment reminder for parents, you don’t need to be specific about dates.

Instead, include a link to your school’s payment portal or send them to the payment information page on your website.

Today 9:00 AM
This is a gentle reminder that your child’s school fees are due.
Please follow this link for this semester’s payment info: https://txt.com/st

General Upcoming Payment Fee Reminder 

If you’re looking to save time with a recurring payment reminder for parents, you don’t need to be specific about dates.

Instead, include a link to your school’s payment portal or send them to the payment information page on your website.

Today 9:00 AM
This is a gentle reminder that your child’s school fees are due.
Please follow this link for this semester’s payment info: https://txt.com/st

Missed Payment Fee Reminder

Missed payments happen, especially over the holiday period. A short follow-up text is usually all it takes for parents to spring into action and pay any missed school fees.

Today 8:00 AM
We are getting in touch as school fees due on 09/01/21 remain unpaid. We kindly ask that you arrange to pay the outstanding balance as soon as possible.

Additional School Fees Reminder

Occasionally, extra payments may be necessary throughout the school year. 

Most parents will pay upfront, however, there may be miscommunication between parents and students on when these payments are due. Send a reminder to let the parents know of any upcoming deadlines.

Today 8:00 AM
Your child is due to attend the NYC field trip on 10/23/21. Please ensure the full payment of $120 has been received by 10/13/21. Thank you!

How to Send An SMS Fee Reminder With SimpleTexting

Hopefully, you can see the benefits of using SMS to send fee reminders. 

Here’s how you can manage them all from one platform.

  1. From the left-hand side of the dashboard, select Campaigns and click ‘New’ to start a new campaign.
  1. Name your campaign with a relevant title, and type your message into the text box. You can select your audience from the dropdown list.

There are two different types of campaigns you can use to send out your fee reminder. A recurring campaign, or a one-off scheduled campaign.

How to Send a Scheduled Fee Reminder

If you want to send a scheduled text message, select the ‘scheduled’ campaign type and input the time and date you want your message to be sent out. 

When you’re happy with your message and when to send it out, preview the message by clicking ‘Next’ and hit ‘Schedule’ to get your campaign running.

Congratulations, you’ve successfully scheduled a school fee reminder! 

Today 8:00 AM
This is a gentle reminder that your child’s school fees for the first semester are due on 09/01/2021.

How to Send a Recurring Fee Reminder

If you’ve decided to send a recurring fee reminder, select the ‘recurring’ campaign type.

Scroll down to see the variety of options for scheduling a recurring campaign. Choose the date of the month and how often you want the campaign to be sent out. 

You can also select the time and start date for your campaign to start rolling. 

When you’re happy, you can schedule your campaign by selecting ‘Next’ and confirming the preview of your SMS. 

A recurring campaign is a great way to save time, however, it’s important that you refrain from using dates or anything that may expire in your message.

Remember, you can share the URLs and encourage parents to check payment portals or website pages for more information on the upcoming payment.

Today 7:25 AM
This is a gentle reminder that your child’s school fees are due.
Please follow this link for more info & to make payment: https://txt.com/st

Reduce Follow-Up Admin With SMS Fee Reminders

For every school fee that’s missed, a member of the administration team will have to spend time following up with the payment.

Sending an SMS fee reminder is a preventative measure for ensuring your students’ parents have school fees in mind at the beginning of the semester.

If you’re not already using an SMS platform, you can start today risk-free by signing up for our 14-day free trial.

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